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Purchase Order and Request Management Solution
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Purchase Order and Request Management Solution

AboveE’s Purchase Order and Request Management Solution is a set of applications integrates with a series of operations including purchase requisition, purchase order operation, goods/service receiving and acceptance, and payment process.  It offers complete purchase order and request management solution with excellent process automation and standardization.

 

Challenges in Purchase Order and Request Operation

In traditional paper process, a purchase requisition form is initiated by someone who needs to purchase goods or services, and then printed out and sent to appropriate authorizer for review.  The purchase order will be proceeds by the procurement department after the purchase request has been authorized.  Once the initiator confirms the goods or services received as expected, the accounting department enters the data into accounting system, as well as identifies the ownership of the property and processes the payment based on the company policies and regulations.  Such a lengthy and complex manual process is not only time-consuming and cost-ineffective, but also causing tracking and auditing difficulties for management team.
 

Purchase Order and Request Management Solution
The AboveE’s outstanding “Purchase Order and Request Management Solution” reduces workloads, automates the process, and makes the process easy to track and manage.  The solution is able to integrate with existing or related systems, such as EIP (Enterprise Information Portal), ERP accounting and invoicing, human resource, directory services, …etc. to streamline and standardize the process, and offer a SSO (Single Sign-on) environment for users.  By deploying the high flexibility and automation “Purchase Order and Request Management Solution”, the various forms and documents can be simplified, the process can be accelerated, and the operating performance of the enterprise can be significantly enhanced.
 

Purchase Request

The purchase requisition form is initiated and automatically sent to the supervisor for authorization, and then the procurement department will start looking for sources and associated costs.  After that, the automated approval routing process will send the purchase request to the supervisor of procurement department for further approval.
 

Purchase Order

Once the purchase request is approved, the system is able to convert the purchase request into a purchase order.  The procurement staff enters necessary data into the system to complete the purchase order, and the order can be generated and routed automatically through the approval process.  Once the order is reviewed and approved, the purchase operation will be proceeds.
 

Acceptance

Receive and acceptance operation.  After the procurement department confirms the goods or services received as expected, the system notifies the initiator to collect the goods/services and ensures the initiator is satisfied with the received goods/services.
 

Payment

Once the acceptance process is completed, the payment can be made by accounting department.
 

Budget Control and Review

Policy for purchase amount exceeds the budget.  Review requested/committed/paid amount, to ensure smooth process for the purchase request and purchase order operation.

 

Reports and Management

Basic data maintenance, process and status tracking, report generation.
 
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